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Academic and Instruction Policy

Academic and Instuction Policy

PART 1  | PART 2  | PART 3

2.26 Graduation/Curriculum Program of Study Completion

The student is responsible for applying officially to Student Services for his/her degree, diploma or certificate according to guidelines established by the Chief Student Services Officer. Students who apply for graduation and then fail to graduate must reapply.

The student is responsible for determining and fulfilling all requirements for the program of study from which s/he expects to graduate. Minimum credit hours and the required courses for each program have been established and are listed in the Program Listings section of the CVCC General Catalog. A minimum graduation requirement of all curriculum programs is a cumulative grade point average of 2.00 or a program grade point average of 2.00. Certain programs may have additional requirements. Students should consult the Advising Center for information on program and graduation requirements.

The catalog of record is the catalog that is current at the time a student enrolls at CVCC in his/her program of study. If a student changes his/her program of study, then the catalog of record becomes the catalog that is current at the time of that program change.  To graduate under a program of study, a student must meet the requirements of his/her catalog of record or any catalog in effect within the next five years as long as the student has been continuously enrolled. A break in enrollment occurs when a student is not enrolled for two consecutive semesters (i.e., fall and spring or spring and fall).  Students are not required to be enrolled during the summer semesters to maintain continuous enrollment.  If a student breaks enrollment, the catalog of record will become the catalog that is current at the time of reentry.  From that point of reentry, the rule of continuous enrollment will apply.  The Chief Student Services Officer or designee has the authority to choose a catalog within a five-year period of continuous enrollment that best suits the student’s needs for his/her particular program of study at the time of graduation.  Exceptions to this policy must be approved by the Chief Academic Officer.

To be eligible for graduation, the student must fulfill all financial obligations to the College.

Graduates are required to complete an exit survey prior to receipt of their diploma or certificate.


» 2.26 Graduation/Curriculum Program of Study Completion Procedure
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2.27 Graduation (residency requirement)

Students graduating from CVCC must enroll in and complete at CVCC a minimum of thirty-five percent (35%) of the semester hours required for their program of study, (credits granted through transfer credit and advanced placement credit processes may not be used to satisfy this requirement). The final fifteen credit hours of study prior to graduation must be completed at CVCC unless special permission is obtained from the Chief Student Services Officer or designee. 

As a Service members Opportunity College (SOC) institution, CVCC recognizes the following for active-duty service-members: An SOC institution limits academic residency requirements for active-duty service-members to no more than 25 percent of the undergraduate degree program; recognizes all credit course work offered by the institution as applicable in satisfying academic residency requirements; and allows service-members to satisfy academic residency requirements with courses taken from the institution at any time during their program of study, specifically avoiding any “final year” or final semester” residency requirement, subject to stated requirements in specific course areas such as majors.

» 2.27 Graduation Procedure (Residency Requirement)

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2.28 Graduate Guarantee

Catawba Valley Community College offers a graduate guarantee that covers all students who have earned associate degrees at CVCC. Catawba Valley Community College guarantees that associate degree graduates will function productively in the areas of critical thinking, problem solving, and communication, and also makes the degree-specific guarantees as outlined in 2.28 Graduate Guarantee Procedure.

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2.29 Academic Advising Services

CVCC shall establish and maintain an academic advising system that ensures the following:

  • Students are provided accurate information regarding academic policies, procedures, and programs of study; and
  • Students may obtain assistance with course selection, class schedule, registration, and application for graduation.

» 2.29 Academic Advising Services Procedure

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2.30 Work-based Learning

The work-based learning studies shall be integrated with the credit/curriculum programs of studies under the supervision of the Chief Academic Officer or designee. Operation of the program shall be in accordance with the policies and procedures stipulated by the North Carolina Community College System.

Military veterans may participate in the work-based learning program if otherwise eligible. Educational benefits (G. I. Bill) will be paid by the Veterans Administration for work-based learning courses if all requirements are met.

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2.31 Library

The Library is open to all CVCC students, CVCC employees, and to the general public.

Library patrons are subject to all library fees and fines (e.g. for damage or loss of materials and equipment, library card replacement).

The confidentiality of library user records shall be maintained in accordance with the General Statutes of NC, Chapter 125-19 and all other regulatory requirements.

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2.32 Challenged Materials

CVCC supports the position of the American Library Association on the subject of censorship. The right of the librarian and faculty to select books and other materials representing all sides of controversial issues must be safeguarded by the college.

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2.33 Self Supporting Classes

State Board policy 23 NCAC 2D.203 (b) permits the offering of self-supporting classes and specifies that “each student is required to pay a prorata share of the cost of a self-supporting class.” The intent of the policy as applied by the State Board is to keep student charges as low as possible.

In determining the fee to be charged for self-supporting classes, the following direct and indirect costs may be considered.

The following items should be considered direct costs in providing self-supporting instruction:

  1. Faculty salary including FICA, travel, course development costs, etc.;
  2. Instructional supplies and materials;
  3. Rental of buildings and other directly assignable costs;
  4. Advertising, printing, postage, mailing;
  5. Equipment associated with the instruction for a self-supporting class;
  6. Refreshments; and
  7. Other costs necessary for and directly assignable to a class or costs which are directly assignable to self-supporting classes (could include administrative/clerical costs if verified as directly assignable).

Indirect costs are the costs for activities supporting the offering of classes but cannot be directly and exclusively assigned to a self-supporting class or the self-supporting program. If indirect costs (see examples below) can be directly and exclusively assigned to a self-supporting class or self-supporting program, the costs can be considered direct costs. Examples of indirect costs include utilities, custodial and security services, coordination, administration, or clerical salary and fringe benefits.

If self-supporting receipts (all categories; e.g., curriculum, community service, etc.) exceed expenditures for the fiscal year, the following provisions apply:

  1. If receipts exceed direct expenditures, the surplus revenue should be expended for student financial aid/scholarships and/or program improvement (expenditures should be of direct benefit to students);
  2. Funds in excess of the above direct and indirect expense should not be used for
    • Supplemental salaries of any personnel;
    • Administrative support of the college, other than noted above, and only for activities that directly benefit students; or
    • CVCC entertainment expense. (Educational activities for non-college personnel or college personnel to enhance student success would not be entertainment. Functions in which the primary purpose is fund raising would be entertainment.)

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