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Student Services Policy Part 3

Student Services Policy Part 3

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3.19 Student Due Process

Each person is afforded an opportunity to appeal what is perceived to be unfair treatment when classified as a student (See 3: Student Services-Student Definition) at Catawba Valley Community College (CVCC). The intent of the Due Process Policy is to ensure a fair and just resolution of any issue at the lowest possible level. Violations of Policy 3.18: Student Code of Conduct will be heard through Due Process procedures.

Student Advocate:

Upon the student’s request, the Director of Admission or designee will assist the student with the steps required to follow the process, including providing the CVCC Student Grievance Form and the Student Grievance Committee Review Form.

» 3.19 Student Due Process Procedure
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3.20 Student Activities

CVCC encourages student co-curricular activities and student organizations that promote student growth, except for campus organizations commonly referred to as social fraternities and/or sororities. Organizations and activities shall be open to all students regardless of race, color, religion, national origin or ethnicity, sex/gender identity, creed, age, disability, veteran or active military status, genetic characteristics, or any other category protected by law under Title VII and/or Title IX. Procedures for organizing student activities and for establishing student organizations shall be established by the Chief Student Services Officer or designee. All students are encouraged to participate in the Student Government Association (SGA). SGA is intended to be a vehicle through which students have input into CVCC decisions and into the general welfare of students. The SGA President is a nonvoting member of the Board of Trustees.

On-campus fund-raising activities and other on-campus solicitation activities by students and/or student groups must be approved in accordance with guidelines established by the Executive Council.

» 3.20 Student Activities Procedure
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3.21 Health Services

No formal health care program for students is provided. However, the Student Government Association shall include various health-related activities in its annual program planning. These may include presentations by college personnel or outside health care agencies on substance abuse, HIV, wellness, nutrition, or other vital health care topics. Any student, faculty, or staff health-related emergencies are referred to area health care agencies. CVCC has developed procedures designed to protect all employees and students in the workplace from exposure to blood borne pathogens. A copy of these procedures is on file in the Human Resource Office.

» 3.21 Health Services Procedure

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3.22 Job Placement Services

CVCC shall make job placement services available to students and alumni. CVCC also partners with other agencies in the local NCWorks Career Center to provide these services.

» 3.22 Job Placement Services Procedures

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3.23 Intercollegiate Athletics

CVCC is authorized to operate an intercollegiate athletic program (the Athletic Program). Catawba Valley Community College (CVCC) is a member in good standing with the National Junior College Athletic Association (NJCAA). All CVCC intercollegiate sports are registered as Division II sports with the NJCAA and shall abide by NJCAA Division II policies. All CVCC intercollegiate sports shall adhere to 

Financial support for the Athletic Program shall not be provided from state funds. Students participating in the Athletic Program (Student Athletes) are subject to the same policies and rules that apply to all students. 


The CVCC Athletics Director shall ensure that the intercollegiate athletic program complies with the following policies regarding scholarships for participation in intercollegiate athletics.

All financial holdings and distributions of athletic scholarships shall be managed by the CVCC Business Office. Any assistance, regardless of the source, shall be officially recorded and disbursed by the CVCC Business Office.

Athletic scholarships shall only pay for tuition, college fees and course-related books and materials as required by the course. The amount awarded shall not exceed the cost of tuition, fees and class materials. State funds shall not be used for scholarships or any other aspects of the athletic program. Additional athletic funds may be used for room and board associated with temporary athletic events.

Athletic scholarships shall only be issued to students who are eligible to participate in their sport.
Athletic scholarships may be revoked when a student-athlete becomes ineligible, is removed from the team due to disciplinary reasons, graduates, or voluntarily withdraws from the sport. Athletic scholarships may not be revoked due to poor athletic performance.

Scholarships are renewed annually by July 31 each year. Athletic scholarships shall be renewed for the same amount or more. Should an athletic scholarship not be renewed by July 31 for the same amount or more, the student-athlete is released from all obligations to the CVCC team and may pursue other school participation without a transfer waiver form from the NJCAA.

Drug and Alcohol Education/Testing

Catawba Valley Community College believes that intercollegiate athletics should provide a competitive environment that is free from drug and substance abuse. Athletic participation is a privilege and any student-athlete who uses illegal performance-enhancing and/or recreational drugs violates that privilege. Any violation of substance abuse policies will result in the review and possible revocation of athletic privileges.  The Substance Abuse Policy and its possible resulting penalties are put in place to bring an awareness of and the treatment for such issues that may exist.

Standards of Conduct

Federal, state, county, and city regulations will be recognized and supported pertaining to the possession and/or use of drugs and alcohol. It is unlawful to possess, use or distribute any illicit drug or alcohol within the campus community or athletic department.  The use of synthetic drugs is now illegal in the state on North Carolina.

Awareness/Education Program

CVCC will implement a drug and alcohol (to include tobacco) awareness education program for all members of intercollegiate athletic department staffs and student athletes on an annual basis.

Drug Testing Policies

Any student athletes who refuse to participate in the drug prevention, education and testing program will not be permitted to participate in intercollegiate athletics at Catawba Valley Community College. If the student athlete signs the drug-testing consent form and declines the drug test, falsifying signatures of persons, attempting to manipulate urine specimens, fails to produce a sample within four hours of receiving the notification, or fails to appear for a scheduled drug test.
he/she shall be considered to have a positive drug test. In addition to the use of illegal drugs, other violations of this policy may include a conviction of a drug/alcohol crime within the school year.

The Catawba Valley Community College Athletic Department reserves the right to test individuals or teams at random or for suspicion at any time. The selection process and the time to test is irrelevant since all athletes are to be drug-free at all times.  The screening is designed to help athletes address their problems and to maintain the reputation of athletic programs and the campus as drug free.  

Procedures for Drug Testing

Student-athlete will receive written notification he/she is to be tested.  Within four hours (and before 4:00 PM) the student-athlete must check in to the Catawba Valley Medical Center Occupational Health Center.  Be aware that the testing center will not take patients past 4:00 PM.  
The student-athlete will produce a urine specimen in a specified vial.

The samples will be analyzed by a licensed physician or certified medical lab with the results going to the CVCC Athletic Director within three business days.

Consequences for Drug Testing

Upon receiving a positive test for illegal drugs, the student-athlete will be removed from the team. After one year, the student-athlete may petition the athletic department for re-admittance.  It shall be at the athletic director’s and head coach’s discretion as to whether or not the athlete is re-admitted into the athletic program at CVCC. 

CVCC has developed and will implement a plan for referral, treatment and rehabilitation for any student-athlete that is tested positive for banned substances.  
Athletes have the right to appeal any decision of the coach. If he/she chooses to appeal a sanction, the appeal process outlined in the current college catalog should be followed.

Use of Tobacco Products

The use of tobacco products by student athletes and coaches is prohibited by the NJCAA during intercollegiate competition. Violators will be suspended from the remainder of the contest. The use of tobacco products has a negative effect on athletic performance, as well as long-term health risks. The use of tobacco products also portrays a negative image of the Catawba Valley Community College student-athlete. Therefore, the use of tobacco products will not be permitted by a student athlete during Catawba Valley Community College intercollegiate practices and/or games.
In 2009, the use of all tobacco products was banned from all CVCC campuses.

CVCC supports four (4) NCJAA Division II athletic teams Baseball, Men’s Basketball, Women’s Basketball and Volleyball.


All teams at CVCC are members of the National Junior College Athletic Association, Region 10, which includes two-year colleges in Virginia, South Carolina and North Carolina.  Within this region, CVCC competes in the Division II Carolinas-Virginia Conference.  Division II schools are permitted to offer athletes scholarship money, under the governance of the school business office and issued to the student only for the use of payment toward school tuition, fees and cost of books.

Title IX

Title IX is a federally legislated gender equity law which was passed in 1972.  In 2002 Title IX was renamed “The Patsy T. Mink Equal Opportunity in Education Act”.  The law states that “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”  The CVCC Athletic Department is aware of the mandates put forth by this bill and has consistently been in compliance with the standards set forth by the Office for Civil Rights (OCR).  Should any student have a concern about equity in athletics, wish to suggest improvements, etc. he/she should submit a completed grievance form to the athletic department.  Forms are located on the brochure rack at MPC 023.


We recognize that a person’s conduct is learned and reinforced with repetition.  CVCC, therefore, expects its athletes to consistently display sportsmanship and ethical behavior both on and off the playing facility.  This includes showing respect for players, coaches, officials and fans, as well as property and personnel, whether on our home court/field or at another institution.  At no time will verbal or physical abuse of either persons or property be allowed.  Coaches are to curtail any recognizable crude gestures and or cursing by players.  

Social Media

While social networking websites are a great way to connect with others, it is advised that you are cautious about the information and pictures you post (or others post about you), as they may adversely affect your personal safety, personal and institutional reputation, and career advancement. The CVCC Athletic Department expects all student-athletes to maintain the highest standards of social and personal conduct in this area as well.

CVCC supports your First Amendment rights to free speech, however please be mindful of the material posted to social networking sites since you are a representative of CVCC and are in the public eye. While participating in social networking sites, please keep the following guidelines in mind:

  • The information posted can be viewed by a larger audience than you might be aware of – even if you limit access to your site.
  • Exercise caution as to what information you post on your website including posts about your whereabouts, plans, where you live, phone numbers or any other personal information. You could be opening yourself up to predators or stalkers.
  • Future employers and coaches may check Google or other social networks to gather information on potential candidates. Use common sense when publishing anything on the Internet.

As you are a CVCC student- athlete, you will be held responsible for any actions that are deemed inappropriate and compromise the integrity of the institution or your sport. In addition, you are accountable for any behaviors that violate federal and state laws, NJCAA, team, and Athletic Department policies. Violating any of the above can result in discipline, team suspension, termination from your team, and reduction or non-renewal of annual athletic scholarship.

Examples of inappropriate or offensive behaviors may include depictions or presentations of the following

  • Hazing
  • Use of alcohol (if under 21)
  • Use of drugs
  • Lewd or lascivious behavior
  • Slander



Gambling on any event related to an NJCAA event is strictly prohibited.  Penalties will be commensurate with the degree of offense.  The coaching staff, athletic director and possibly CVCC administrators will evaluate the seriousness of the infraction and enforce appropriate penalties.

» 3.23 lntercollegiate Athletics Procedure

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