Minutes

May 22, 2007

Team Members in Attendance:  Garrett Hinshaw, Coy Hudson, Wes Bunch, Wayne Wooten, Linda Lutz, Ron Valentini, Bill Dulin, Christine Holt,  Deborah Myatt, and Charles White
Guest: Brian Morris

Agenda Items and Actions Taken

1. Strategic Planning – Dr. Hinshaw reported that work on the Strategic Plan is progressing steadily.  The Strategic Plan Initiatives are being developed and are expected to the finalized by Friday. The next step will involve the IELC using teams to develop the Strategic Plan Objectives. Once the Strategic Plan Directions, Initiatives, and Objectives are complete Dr. Hinshaw will present and seek approval of the Plan by our external constituents, the Cabinet, and finally the Board of Trustees. Dr. Hinshaw will ask for a letter of endorsement from the external constituents. A Strategic Plan document will be printed.  These remaining tasks should be finalized by the end of June.  The process of preparing departmental annual objectives will begin in early July.  The new online objectives system in its final stages of field testing and will be ready by July.

2. IE Directions for 2007- 08 – Coy reminded the Council of the annual review of the Institutional Effectiveness Plan before a new fiscal year. He first discussed the current makeup of the Council.  Deborah Myatt will no longer be a member since Linda Lutz represents the new alumni affairs department. Deborah will become the new Director of Alumni Affairs on June 1. There will be no additional members for the next year.  The name of the Institutional Effectiveness Leadership Team will be changed to Strategic Planning Council on June 1. The meeting dates were discussed and the Council agreed to continue to meet monthly.  Suggested meeting dates were issued and the Council will review and make a final approval at the June meeting. The Meeting starting time was changed from 2:00p.m. to 3:00p.m.  Charles White will continue to set the agenda in concert with Coy Hudson and Charles will continue to facilitate the meetings. The IE Planning Flowchart and Timeline were discussed and Charles will make the requested changes and present the revised documents at the June meeting. The final item Coy initiated was a discussion of action plans.  Coy mentioned that Dr. Hinshaw is requiring that any survey question result under a 90% benchmark must be discussed and informal action taken to improve the results next year to a minimum of 90%.  For each survey item under 80%, a written action plan must be developed, approved by the appropriate Vice President, and a copy provided to the president.  Coy then reviewed the old system of action plans which was terminated in late 2005. A discussion of action plans followed and Dr, Hinshaw told the Council that he was fine with any changes the Council would agree to as long as an action plan was part of our IE accountability. After some discussion the Council agreed to draft action plans when the aggregate score on an Institutional Benchmark falls below the established percent, which is in most instances 90%.  Charles will revise the old Action Plan Form and have it placed on the J drive.  When action plans are needed they are to be prepared by the appropriate person and submitted to their respective vice-presidents. The vice-president will forward a copy of the action plan to the president by May 30.

3. Other Business – Charles reminded the Council that all final 2007 objectives entries should be made by June 30. All employees who have objectives are to make final entries for Results, Use of Results and indicate whether or not they met their objectives.  The final report will be available on the IE, Research and Planning web pages in early July.  The report is entitled Annual Assessment Report.  He also reminded the Council to please be sure have all benchmark data forwarded to him by the established deadlines.

4. Reminder of Next Meeting – The next SPC (IELC) meeting is scheduled for Tuesday, June 19, 2007, at 3:00 p.m. The meeting was adjourned.