Report of Approvals Blocked by Expired Users or Non Contributors

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Report of Approvals Blocked by Expired Users or Non-Contributors

Use this report to troubleshoot approvals blocked by inactive or expired users identified in the Blocked by column. This report also supplies user approval level. Click to sort by column head. Select one or more pages and pick from the More Actions dropdown.

You can reassign content ownership or use Group Administration to remove expired users or non-contributors from approval groups. See Approval & Workflow for more information on creating and managing an approval process.

You can filter results using the following options. The defaults for these options are set through Site Administration - Properties and Settings - Report Settings. See Report Settings. Click Filter to apply and display items that meet your criteria.

Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.
Date Restrictions - Select from the dropdown:
None - Initial default. No date limitations.
Last modification date - The last time content was changed
Last major modification date- The last time the content was changed with the setting Treat change as significant,an organization-configurable option that has no effect on CommonSpot versioning.
Creation date- Search by origination date.
Publication date- Search by date published

Once you set a date restriction, you can further refine your search with options in the second date field. Optionally pick from This week, Last week, This month, Last month,etc.

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Creation Date – Filters results based on the date created.
Publication Date - Filters results based on release for publication.
Expiration Date - Filters results based on the date content expires.
Last Modification Date – Filters results based on the date of last change.
Last Major Modification Date - Filters results based on the date of last major change. This is an organization-defined option set by treat change as significant during updates, which has no effect on CommonSpot versioning.

The State column indicates status for each page in this report. A green check mark indicates currently active pages. This column also includes user or group ownership status (where applicable). Mouseover to view owner details. State also displays standard CommonSpot Work In Progress and Approval Icons. A page may display one or more of the following:

Blue W indicates Work in Progress, scheduled for publishing.

Orange P indicates Pending Approval.

Yellow W indicates newly created or modified content in a Work in Progress state, not ready for public distribution.

The calendar icon indicates a page scheduled for publication.

For more information, see Content States, Page View Modes, and the View Menu.

Click an item in the Page Title column to display in the main browser window, for quick review.

In the Actions column, the edit icon displays for modifiable file types, with the following options.

Select a mode for viewing the page or template. Selecting All Changes, as shown above, opens a selected page or template for editing.

Clicking the Metadata & Security icon as shown below, displays the following options.

Select a page information option:

Standard Properties, Custom Properties: See Standard Properties and Custom Properties in the CommonSpot Content Contributor's Reference. Properties displayed to authors derive from administrative settings made through the Site Administrator - Page Creation/Properties UI Report Settings option.

Details: Displays specifics for the selected page, template, or uploaded file. See Page Details, Template Details, and Uploaded Document Details CommonSpot Content Contributor's Reference.for information presented for these file types. The Details option does not display for registered URLs.

Security: Displays type-specific security settings for the selected item. Options displayed to authors derive from administrative settings. See Page Security, Template Security, Image Security, and Uploaded Document Security in the Contributor's Reference and Content Security in this document.

Inheritance Security: This option displays for objects that inherit security attributes from a parent object,such as templates or pages. See Template Inheritance Security. Click to view or change.

My Tags: Displays any personal tags associated with the page, template, or uploaded file. See My Tags in the Contributor's Reference.

Clicking the More Actions icon , as shown below, displays the following options. Options are available on the basis of your rights to the CommonSpot page or object. For example, users without admin rights cannot change ownership to objects.

Subscribe to Changes – Choose to view updates to the current page via email subscription or My Notifications.
Create Freshness Reminder – Ticklers for content updates.
Create Work Request – Allows the current user to submit a work request for the current page.
Change Owner – Define a new user or group owner for the current page or object.
Lock Page – Exclude other users from updating the current page. Displays as Unlock for locked pages.
View Usage Statistics – Review activity for selected pages.
View Referring Pages - View a list of pages with links to the current page and optionally change link references.
View Referring Trees - View a list of Trees with links to the current page and optionally change link references.
Manage Freshness Reminders – Ticklers for content updates.
Manage Work Requests – View, add, change, or delete current task assignments.
Manage Contacts - Review contributors and email addresses associated with the selected page.
Manage Notes - View any notes associated with the selected page.

More Actions: Click one or more checkboxes, or Select/Deselect All, pick the appropriate option from the dropdown, and click Go to copy, move, or delete pages or files, or to change owner. You can also selectively delete individual pages by clicking the delete icon for a single item.

See Delete Page, Copy Page, Move Page, Page Activation Status, Page Deactivation Status, and Change Ownership.

Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/