Choose Registered URL Search Results

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Choose Registered URL Search Results

This dialog displays for all operations that allow you to select a URL registered in CommonSpot, for example, inserting or editing a link. You can apply filters to further refine results and modify or delete the registered URLs that display.

To view items for which you are the owner, set filtering and ordering criteria, including which subsite levels to include and date restrictions.The defaults for these options are set through Site Administration - Properties and Settings - Report Settings. See Report Settings in the Administrator's Reference.

Choose from the following options, then click Filter to display items that meet your criteria.

Search Criteria - Select from the dropdown, then specify an alphanumeric value to refine your search on item title. Leave blank to include all titles.
Search Using - Defaults to all selected. Selecting Standard Metadata searches using file name, page title, and description. Selecting Keywords includes content included in keywords used at your site. Check Full Text to search all text contained in CommonSpot-managed Web pages and uploaded documents, including Word, PDF and HTML. Note that full-text searching must be enabled at your site. Otherwise, this option is grayed out. See Check Full-Text Engine Configuration and Manage Search Collections in the Administrator's Reference for details. Check My Tags to include any personal tags assigned to content in your search.
Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search the selected subsite and all the subsites it contains. Leave unchecked to search the selected subsite only.
Date Restrictions - Select from the dropdown:
- None (initial default) - Use no date filters.
- Last modification date - The last time content was changed
- Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
- Creation date - Search by the date content was first created.
- Publication date - Search by the date content was published.
- Expiration date - Search by the date content expired.
Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick one of the time periods below:

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Creation Date – Filters results based on the date created.
Publication Date - Filters results based on release for publication.
Expiration Date - Filters results based on the date content expires.
Last Modification Date – Filters results based on the date of last change.
Last Major Modification Date - Filters results based on the date of last major change. This is an organization-defined option set by treat change as significant during updates, which has no effect on CommonSpot versioning.

Click to sort by column head.

The Title column displays the name assigned to this URL in CommonSpot.

The Subsite column displays the location using this URL.

The Actions column displays the following.

Click the Metadata & Security icon to pick from the following options

Standard Properties and Custom Properties. The properties displayed in these dialogs derive from administrative settings made through the Site Administrator - Page Creation/Properties UI option.
My Tags displays any personal tags associated with the registered URL.
Note that the Details option does not display for registered URLs.

Click the More Actions icon for the following options.

Change Owner – Define a new user or group owner for the current page or object.
View Referring Pages - View a list of pages linking to the selected page and optionally change link references.
Manage Contacts - Review contributors and email addresses associated with the selected page.
Manage Notes - View any notes associated with the selected page.

Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.

Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/