Expired Pages

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Expired Pages

Displays a list of your expired pages plus status information. Access this report by clicking Expired Pages in the Reminders section of My CommonSpot.

Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search from the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.

Date Restrictions - Select from the dropdown:

None (initial default) - Use no date filters.
Last modification date - The last time content was changed
Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
Creation date - Search by the date content was first created.
Expiration date - Search by the date content expired.

Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick from the options below:

Owner - Select from the dropdown:

Me - Displays only items that you own.
Me or My Groups - Default. Displays items that belong to you or your groups (that is, groups in which you are a member).
My Groups - Displays items that belong to your groups, but excludes pages that only you own.
Custom - Displays the Select Owner dialog for choosing which of your groups to use for filtering items. Select one or more.

Click to sort by column head.

The Expiration Date column indicates the date specified for expiration in the Create New Page dialog (or modified through the Standard Properties dialog). This date is filtered by the values set in Date Restrictions.

Click an item in the Page Title column to display that page in the main browser window, for quick review.

The State column indicates status for each page in this report. A green check mark indicates currently active pages. This column also includes user or group ownership status (where applicable). Mouseover to view owner details. State also displays standard CommonSpot Work In Progress and Approval Icons. A page may display one or more of the following:

Blue W indicates Work in Progress, scheduled for publishing.

Orange P indicates Pending Approval.

Yellow W indicates newly created or modified content in a Work in Progress state, not ready for public distribution.

The calendar icon indicates a page scheduled for publication.

For more information, see Content States, Page View Modes, and the View Menu.

Subsite displays the subsite location for the page.

In the Actions column, clicking the edit icon displays following.

Select a mode for viewing the page. Selecting My Changes or All Changes, as shown above, opens the selected page for editing. Approvals opens the page for your review and approval.

Clicking the Metadata & Security icon, as shown below, displays the following options.

Select a page information option.

Standard Properties, Custom Properties: See Contributors Reference and Contributors Reference. Properties displayed to authors derive from administrative settings made through the Site Administrator - Page Creation/Properties UI option.
Details: Displays specifics for the selected page, template, or uploaded file. See Page Details, Template Details, and Uploaded Document Details, for information presented for these file types. The Details option does not display for registered URLs.
Security: Displays type-specific security settings for the selected item. Options displayed to authors derive from administrative settings. See Page Security, Template Security, Image Security, and Uploaded Document Security, and Content Security.
Inheritance Security: This option displays for objects that inherit security attributes from a parent object,such as templates or pages. See Template Inheritance Security. Click to view or change.
My Tags: Displays any personal tags associated with the page, template, or uploaded file. See My Tags.

Clicking the More Actions icon for a selected item displays the following options:

Subscribe to Changes – Choose to view updates to the current page via email subscription or My Notifications.
Create Work Request – Allows the current user to submit a work request for the current page.
Change Owner – Define a new user or group owner for the current page or object.
Lock/Unlock Page – Allow/exclude page updates.
View Usage Statistics – Review contributore activity.
View Referring Pages - View a list of pages linking to the selected page and optionally change link references.
Manage Freshness Reminders – Ticklers for content updates.
Manage Contacts - Review contributors and email addresses associated with the selected page.
Manage Notes - View any notes associated with the selected page.

More Actions: Click one or more checkboxes and select the appropriate option from the More Actions dropdown to copy, move, delete or change page owner. Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.

Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/