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Report of Pages, Templates, Uploaded Docs & Registered URLs

Access this dialog from the Reports menu.

Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.

Date Restrictions - Select from the dropdown:

• None (initial default) - Use no date filters.
• Last modification date - The last time content was changed
• Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
• Creation date - Search by the date content was first created.
• Publication date - Search by the date content was published.
• Expiration date - Search by the date content expired.

Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick from This week, Last week, This month, Last month, etc.

Show: Expand or restrict your view of CommonSpot file types by selecting/deselecting these options.

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

• Creation Date – Filters results based on the date created.
• Publication Date - Filters results based on release for publication.
• Expiration Date - Filters results based on the date content expires.
• Last Modification Date – Filters results based on the date of last change.
• Last Major Modification Date - Filters results based on the date of last major change. This is an organization-defined option set by treat change as significant during updates, which has no effect on CommonSpot versioning.

Optionally Show/Hide owners' names.

Click an item in the Page Title column to display that page in the main browser window, for quick review. Owner name displays if you toggle that option, as shown above.

The State column indicates status for each page in this report. A green check mark indicates currently active pages. This column also includes user or group ownership status (where applicable). Mouseover to view owner details. State also displays standard CommonSpot Work In Progress and Approval Icons. A page may display one or more of the following:

Blue W indicates Work in Progress, scheduled for publishing.

Orange P indicates Pending Approval.

Yellow W indicates newly created or modified content in a Work in Progress state, not ready for public distribution.

The calendar icon indicates a page scheduled for publication.

For more information, see Content States, Page View Modes, and the View Menu.

The calendar icon displays for pages scheduled for publication. State information does not display for uploaded documents or URLs.

In the Actions column, clicking the edit icon displays the following.

Select a mode for viewing the page. Selecting All Changes, as shown above, opens the selected page for editing. See Content States, Page View Modes, and the View Menu in the CommonSpot Contributor's Reference for details on view modes.

Clicking the Metadata & Security icon , as shown below, displays the following options.

Select a page information option.

Standard Properties, Custom Properties: For these options, see the "Properties Menu" description in the CommonSpot Contributor's Reference. Properties displayed to authors derive from administrative settings made through the Site Administrator Page Creation/Properties UI option.

Details: Displays detailed information for the selected page, template, or uploaded file, in this case Template Details. See Page Details and Uploaded Document Details in the CommonSpot Content Contributor's Reference for information presented for these file types. The Details option does not display for registered URLs.

Security: Displays type-specific security settings for the selected item. Options displayed to authors derive from administrative settings. See Page Security, Template Security, Image Security, and Uploaded Document Security in the CommonSpot Content Contributor's Reference and Content Security in this document.

Inheritance Security:This option displays for objects that inherit security attributes from a parent object, such as templates or pages. See Template Inheritance Security. Click to view or change.

My Tags: Displays any personal tags associated with the page, template, or uploaded file. See "My Tags" in the CommonSpot Content Contributor's Reference.

Clicking the More Actions icon , as shown below, displays the following options.

• Subscribe to Changes – Choose to view updates to the current page via email subscription or My Notifications.
• Create Freshness Reminder – Ticklers for content updates.
• Create Work Request – Allows the current user to submit a work request for the current page.
• Change Owner – Define a new user or group owner for the current page or object.
• Lock Page – Exclude other users from updating the current page. Displays as Unlock for locked pages.
• View Usage Statistics – Review activity for selected pages.
• View Referring Pages - View a list of pages with links to the current page and optionally change link references.
• View Referring Trees - View a list of Trees with links to the current page and optionally change link references.
• Manage Freshness Reminders – Ticklers for content updates.
• Manage Work Requests – View, add, change, or delete current task assignments.
• Manage Contacts - Review contributors and email addresses associated with the selected page.
• Manage Notes - View any notes associated with the selected page.

See the CommonSpot Content Contributor's Reference for more information on each of these options.

Click one or more checkboxes, or Select/Deselect All and select the appropriate option from the More Actions dropdown to copy, move, or delete pages. You can also selectively delete individual pages by clicking the delete icon for a single item.

Note: Unlike pages, which can exist in a different subsite with the same title (index, for example), templates copied to another subsite must have unique names.

A warning displays if the number of records exceeds the limit defined in the Maximum Records field for Admin Reports for the site. See the description of the UI Scalability tab under Site Properties/Settings for information on customizing reports.

 

Related Links

Move Items

Move Templates

Move Status

Move Conflicts and Warnings

Copy Items

Copy Status

Copy Conflicts and Warnings

Delete Template Confirmation

Template Details Summary

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You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

• Getting Started Guide
• Upgrade Guide
• Release Notes

You can also download these other guides from the support section of paperthin.com (with login):

• Developer's Guide
• Template Developer's Guide
• Shared Database Configuration Guide
• Replication vs Shared Database Guide 

Sites upgrading from versions earlier than release 6.0 should review the following (from the support section of paperthin.com - requires login):

• What's New in CommonSpot 6.0
• CommonSpot 6.0.0 Menu Quick Reference

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For technical support:

http://www.paperthin.com/support/

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