Choose Uploaded Document Search Results

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Choose Uploaded Document – Search Results

This dialog displays for selection operations, such as Insert Link when you choose uploaded document as the target type.

Mouseover to view larger

Mouseover a link in the Title column, or to view the page window icon and conveniently launch the page in a separate window.

You can set search criteria to filter results - results include some or all of these options:

To view items for which you are the owner, set filtering and ordering criteria, including which subsite levels to include and date restrictions.The defaults for these options are set through Site Administration - Properties and Settings - Report Settings. See Report Settings in the Administrator's Reference.

You can filter using these options. Click Filter to apply and display items that meet your criteria.

Search Criteria - Select from the dropdown, then specify an alphanumeric value to refine your search on item title. Leave blank to include all titles.
Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.
Date Restrictions - Select from the dropdown:
- None (initial default) - Use no date filters.
- Last modification date - The last time content was changed
- Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
- Creation date - Search by the date content was first created.
- Publication date - Search by the date content was published.
- Expiration date - Search by the date content expired.
Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick one of the time periods below:

Use Select Date Options to set the date that displays in the Date column. Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Creation Date – Filters results based on the date created.
Publication Date - Filters results based on release for publication.
Expiration Date - Filters results based on the date content expires.
Last Modification Date – Filters results based on the date of last change.
Last Major Modification Date - Filters results based on the date of last major change. This is an organization-defined option set by treat change as significant during updates, which has no effect on CommonSpot versioning.

Click to sort by column head.

Date defaults to the order specified in Select Date Options setting.

Click column heads to sort by date or alphabetically by title.

The Date column uses values defined by Select Date Options.

The second column displays standard file type icons, for example, Word, PDF, Quicktime and RealPlayer formats, as shown above.

Click a link in the Title column to display the document for quick review.

View group or individual ownership status in the State column. Mouseover to view owner.

Clicking the Metadata & Security icon, as shown below, displays the following options.

Select a page information option.

Standard Properties, Custom Properties: See Standard Properties and Custom Properties. The properties displayed in these dialogs derive from administrative settings made through the Site Administrator - Page Creation/Properties UI option. View or modify properties.
Uploaded Document Details: Displays specifics for the selected uploaded file. See Uploaded Document Details for information presented for these file types. The Details option does not display for registered URLs.
Security: Displays type-specific security settings for the selected item. Options displayed to authors derive from administrative settings. See Page Security, Template Security, Image Security, and Uploaded Document Security, and Content Security (see the Administrator's Reference).
My Tags: Displays any personal tags associated with the page, template, or uploaded file. See My Tags.
Version History: Displays revision history for this file, with rollback options.
Upload New Version: Displays a form for replacing the current version.

Clicking the More Actions icon for a selected item displays the following options:

Subscribe to Changes – Choose to view updates to the current page via email subscription or My Notifications.
Create Work Request – Allows the current user to submit a work request for the current page.
Create Freshness Reminders – Add notifications to update this document.
Change Owner – Define a new user or group owner for the current document.
Lock/Unlock Document – Allow/exclude updates to this document.
View Referring Pages - View a list of pages linking to this document and optionally change link references.
Manage Freshness Reminders – View, add, or remove ticklers for updates.
Manage Contacts - Review contributors and email addresses associated with the selected page.
Manage Notes - View any notes associated with the selected page.

More Actions: Click one or more checkboxes and select the appropriate option from the More Actions dropdown to copy, move, delete or change page owner. Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.

Click Use HIghlighted Content to complete selection or insertion.

Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/