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My Uploaded Documents

Use this dialog to view, copy, move, or delete uploaded documents that you own and to upload new documents to your site.

You can upload one or more documents at a time and simultaneously apply metadata to upload batches. This dialog reports the number of uploads in progress and links to your pending uploads.

You can only upload registered document types, controlled through the Site Administration Content Creation – Uploaded Content Format options. See the CommonSpot Administrator's Reference for details.

To view uploaded documents for which you are the owner, you can set filtering and ordering criteria, including which subsite levels to include and date restrictions. You can filter using these options.

Search Criteria - Select from the dropdown, then specify an alphanumeric value to refine your search on item title. Leave blank to include all titles.

Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search from the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.

Date Restrictions - Select from the dropdown:

• None (initial default) - Use no date filters.
• Last modification date - The last time content was changed
• Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
• Creation date - Search by the date content was first created.
• Publication date - Search by the date content was published.
• Expiration date - Search by the date content expired.

Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction based on past events displays past time periods only. Picking a date restriction for future events displays future times only. Optionally refine date restrictions:

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

• Creation Date – Filters results based on the date created.
• Publication Date - Filters results based on release for publication.
• Expiration Date - Filters results based on the date content expires.
• Last Modification Date – Filters results based on the date of last change.
• Last Major Modification Date - Filters results based on the date of last major change. This is an organization-defined option set by treat change as significant during updates, which has no effect on CommonSpot versioning.

Click column heads to sort by date or alphabetically by title.

The Date column uses values defined by Select Date Options.

The second column displays standard file type icons, for example, Word, PDF, Quicktime and RealPlayer formats, as shown above.

Click a link in the Title column to display the document for quick review.

View group or individual ownership status in the State column. Mouseover to view owner.

Clicking the Metadata & Security icon, as shown below, displays the following options.

Select a page information option.

• Standard Properties, Custom Properties: See Contributors Reference and Contributors Reference.  View or modify properties. Properties.
• Uploaded Document Details: Displays specifics for the selected uploaded file.  See Uploaded Document Details for information presented for these file types.  The Details option does not display for registered URLs.
• Security: Displays type-specific security settings for the selected item. Options displayed to authors derive from administrative settings. See Page Security, Template Security, Image Security, and Uploaded Document Security, and Content Security (see the Administrator's Reference).
• My Tags: Displays any personal tags associated with the page, template, or uploaded file.  See My Tags.
• Version History: Displays revision history for this file, with rollback options
• Upload New Version: Displays a form for replacing the current version.

Clicking the More Actions icon for a selected item displays the following options:

• Subscribe to Changes – Choose to view updates to the current page via email subscription or My Notifications.
• Create Work Request – Allows the current user to submit a work request for the current page.
• Change Owner – Define a new user or group owner for the current page or object.
• Lock/Unlock Page – Allow/exclude page updates.
• View Usage Statistics – Review contributor activity.
• View Referring Pages - View a list of pages linking to the selected page and optionally change link references.
• Manage Freshness Reminders – Ticklers for content updates.
• Manage Contacts - Review contributors and email addresses associated with the selected page.
• Manage Notes - View any notes associated with the selected page.

More Actions: Click one or more checkboxes and select the appropriate option from the More Actions dropdown to copy, move, delete or change page owner. Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.

Click Upload New Document to add new documents to your site.

 

Related Links

Uploaded Document Details

Uploaded Document Security

Uploaded Document Version History

Lock Unlock Uploaded Document

Delete Uploaded Document Confirmation

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You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

• Getting Started Guide
• Upgrade Guide
• Release Notes

You can also download these other guides from the support section of paperthin.com (with login):

• Developer's Guide
• Template Developer's Guide
• Shared Database Configuration Guide
• Replication vs Shared Database Guide 

Sites upgrading from versions earlier than release 6.0 should review the following (from the support section of paperthin.com - requires login):

• What's New in CommonSpot 6.0
• CommonSpot 6.0.0 Menu Quick Reference

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For technical support:

http://www.paperthin.com/support/

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